Thursday 23 April
Day 1 of 2
Inspection
Travel
Flight
Food
Overnight
Morning
Flight Departures — Melbourne to Sydney
Flight
Belinda Wall — booked own flight, Melbourne → Sydney
Jacinta Simms — booked own flight; Sydney client meeting in the AM first
14:00
Pick-up Hire Car — Europcar Artarmon
Transport
Address
Europcar Sydney Artarmon
1C Clarendon Street, Artarmon NSW 2064
1C Clarendon Street, Artarmon NSW 2064
14:00 – 15:00
Drive — Artarmon to Voco Gosford
~1 hr drive
Approximately 1 hour (no traffic).
Destination
voco Gosford by IHG · 108 Donnison St, Gosford NSW 2250
⚑ Confirm Vibesite reference before departure.
15:30 – 16:30
Site Inspection — Voco Gosford
Inspection
Contact — Ask for Katelin at reception
Katelin Meijer — Conference & Events Sales Manager
T: +61 2 4327 0700 | M: +61 489 291 518
katelin.meijer@vocogosford.com.au
T: +61 2 4327 0700 | M: +61 489 291 518
katelin.meijer@vocogosford.com.au
Conferencing Spaces
Kingfisher & Sandpiper rooms
The Aviary Ballroom, Level 6 — Cabaret style, 40 pax
Confirm registration/arrival area with coffee cart
Confirm break areas
Function & Dinner Spaces
Pre-dinner drinks & AI experience — Astra Bar & Horizon (connected), Level 28
Seated dinner — Polaris (part of Altitude Ballroom), Level 28
Alternative dinner — Saltfire Restaurant
Accommodation Block
40 × Run of House Premium Balcony Rooms (single), 1 night
Check-in: Wed 26 Aug | Check-out: Thu 27 Aug
⚠ Only 12 Premium Bay View Balcony rooms in inventory — $40 upgrade fee applies
Group check-in/out — key packs & group check-in space
Breakfast restaurant & parking
⚑ Key Questions to Raise
What is special to the area that can be incorporated into the AI experience?
Confirm Hotel GM for a brief welcome — new development and hotel story
Workshop setup: Power at every seat, strong Wi-Fi bandwidth, included AV in room
Confirm area for 1:1 consults on Day 2
Morning wellness session — poolside yoga?
Evening
Dinner — Onsite at Voco Gosford
Dinner
Dinner at the hotel, onsite.
Overnight
Overnight Stay — Voco Gosford
Overnight
2 accommodation rooms including breakfast and overnight parking.
📌 Booked by Katelin Meijer — confirm before arrival.
Friday 24 April
Day 2 of 2
Travel
Flight
Food
From 06:30
Breakfast — Saltfire Restaurant, Level 5
Breakfast
09:00 – 10:15
Drive — Voco Gosford to Europcar Sydney Airport
~1h 15m
Approximately 1 hour 15 minutes (no traffic).
Drop-off Address
Europcar Sydney Domestic Airport
Keith Smith Ave, Mascot NSW 2020
Keith Smith Ave, Mascot NSW 2020
10:15
Return Hire Car — Europcar Sydney Airport, Terminal 3
Car Return
11:35
Flight Departure — Sydney to Melbourne
Flight
Flight QF439 — Departs 11:35, Arrives 13:10
Sydney Airport, Terminal 3
Booking Ref EORHZ9
Passengers
Jacinta Simms
Belinda Wall